Create New Media

To create a media on the DeliveryContains case-related media sent from your clients or related sources. Deliveries are sent by a shipment company, email, FTP, Electronic Delivery, or Physical Delivery. tab that will be added to a delivery:

1. On the Delivery tab, create a new delivery or double-click an existing delivery.

2. On the Delivery summary page, click Add New MediaThe medium (hard drive, DVD, network share, etc.) associated with the delivery..

To create a media on the Delivery tab that will be added to a delivery:

1. To create a media on the Media tab (independent of a delivery):

2. On the Media tab, click Create.

Complete the Add New Media form

1. Complete the fields as described in the following table (Ensure you have needed details and files before proceeding.):



Click to view field descriptions

Note: Only Media Type is required (as indicated by *); all other details are optional. Greater detail provides more traceability, however, if you are unsure about any of the entries (and they are not required by your firm), leave them blank.

 

Field	Applies To	Description
Original Media	All	Select this option if you are defining a medium originally received through a shipment, email, etc.
Media Type	All	Select the type of medium being defined: Blu-Ray: Digital optical disc CD: Compact disc Drive: Hard disk, solid-state, or Universal Serial Bus drive (HHD, SSD, or USB) DVD: Digital versatile/video disc Network Share1nAs of version 2018.5.1, data that is located on a network share and processed through Media Manager no longer creates an additional copy of the data set.: A location on your firm’s network HD DVD: High-density optical disc Other: Any other type of media, for example, a web-based storage location.
CD or DVD Type	CD or DVD	Select from common disc formats: Single Layer, Dual Layer, Triple Layer, or Quadruple Layer.
HD DVD Type	HD DVD	Select from disc formats: Single Layer, Dual Layer, or Triple Layer.
ClientThe highest level in the ADD hierarchy. A Client is required to create a case.	All	Select the ADDAutomated Digital Discovery client to which the medium belongs. Clients are defined in Case Management , and managed in ADD Services. Note: You can define a medium without selecting the client, but you will not be able to process data until a client is selected.
Container Type	Network	Enter the entity that holds the data, such as a .ZIP file, .PST file, or a folder.
Description / Notes	All	Enter any pertinent details about the medium.
Drive Connection	Drive	Select the type of interface (port) by which the drive is connected: eSATA IDE SATA USB 2 USB 3
Drive Form Factor	Drive	Select the drive’s form factor: External Internal 3.5 Internal 2.5
Drive Type	Drive	Select the type of drive: HDD (Hard Disk Drive) SSD (Solid State Drive) USB (Universal Serial Bus)
External IDIn the eCapture Controller, a number assigned (through the SQL database) to every Project, Discovery Job, or Processing Job.	All	If your firm has another delivery tracking system, enter that system’s identification here.
Label	CD, DVD, Drive	Enter the disk or drive’s label details.
Manufacturer	CD, DVD, Drive	Enter the disk or drive’s manufacturer.
Network Path	Network	Enter the full UNCThe Universal Naming Convention (UNC) is a way to identify a shared file in a computer without having to specify (or know) the storage device it is on. path for the content comprising the medium, for example: \\server001\mediacontent\smith\10-15-2016\
Serial Number	Drive	Enter the drive’s serial number.
Size	All	Enter the medium’s size (in KB, MB, GB, or TB).
Storage Location	CD, DVD, Drive	Select the physical storage area for the medium when it is not being copied.
Image or file attachments	All	See steps 3-4 for details on attaching image or other files to the medium definition.
Description / Notes	All	Enter other details about the medium.

2. Optional. Include one or more image files with the medium:

Drag and drop image files

• Open Windows File Explorer and navigate to/open the folder containing the file(s) to be included.

• Position File Explorer and ADD so that both are visible.

• In File Explorer, select one or more files, then drag them to the add image area (at the top of the form):



• The first image uploaded will be defined as the default image; it will appear in the form.

• Point to the image to use the image taskbar to view and manage the attached images:



Note: Before a medium definition has been saved, the Delete button removes all images.

Select image files

• Click the add image area.

• In the Choose File dialog box, navigate to and select the image file(s) to be added to the medium.

• Click Open.

• Use the image taskbar as described in the following step to view and manage images.

3. Optional. Complete the following steps to attach one or more files to the medium:

   • Near the bottom of the form is the add attachment area as shown in the following figure.

   • Use the drag-and-drop or file-selection method described in step 3 to attach the needed file(s).

     

Note: Attachments are not uploaded until the medium definition is saved (and cannot be opened from the form until saved). When added, files are listed in the Attachments area, however, and can be deleted before saving – if a file needs to be deleted, click the corresponding button.

4. When finished, take one of the following actions:

   • Click Save to complete the definition.

   • Click Save and New to complete the definition and define additional media.

5. Optional: After the medium is saved, print the Media ID barcode:

   1. Click Print BarcodeAn optical, machine-readable, representation of data. Media is barcoded for identification, storage and tracking.. The barcode appears in a browser window, and then the Print dialog box displays.

   2. Complete the Print dialog box and click OK.

Note: Ensure that you select the correct printer and the paper tray containing your barcode labels or paper. Specific print options depend on your printer.

6. For each medium defined:

   1. Review the Media details form. Note the unique media identification (ID). This is a sequential number with barcode, optionally in a format defined by your administrator.

   2. Work with defined media as explained in Managing Existing Media.

   3. Continue with Processing Media DataComprises documents, numbers, files, emails, and any other information stored on a digital device. In eCapture, refers to the electronic files that are discovered and processed..

   4. Click < Back to return to the Deliveries or Media list, or click another tab to perform other work.

7. Review the Media details form.

Note the unique media identification (ID). This is a sequential number with barcode, optionally in a format defined by your administrator.

 

Next Step - Incoming Delivery

Complete one of the following:

• Copy and Process Data

• Copy Data to Network

Next Step - Outgoing Delivery

• Ship Media