An advanced document search lets you search for documents across all archives in greater detail. You can search for documents that are:
Greater than or less than a specific size
Files that match or do not match words in a word list
Files that include or exclude certain words in the body
Files that include words close to other words
NetGovern Search supports over 600 document types.
Keep in mind that the AND and OR Boolean operators are the mainstay of the advanced search. Think about how to narrow or broaden a search by including or excluding certain information pertinent to the case. Remember that the AND operator narrows a search and the OR operator broadens a search. In NetGovern Search, the AND operator is represented by "All of" and the OR operator is represented by "Any of"—see Search Operators.
TIP When searching for documents, the ideal scenario is to take the search parameters from a document search you have previously conducted using the Search dialog box, and use them in an advanced document search. However, it is only possible to use parameters from previous searches if you have not cleared them from the Search dialog box after running the search. Then when you open the Advanced Search dialog box, the Document fields will already be populated with the parameters you used in a previous search.
If you do not want to use the previous search parameters, simply remove the rules you do not want or clear the entire Advanced Search dialog box before starting a new search.
NOTE When searching for documents, you can search by path, allowing you to restrict results to specific folders.
NOTE When Egnyte crawler location is selected, ACL information is supported.
In the Location view, select the email archive location that contains the userscustodians you want to target for the search.
Click Search > Advanced Search.
In the Document section, click Add Rule.
NOTE If there are already rules in the Email, Audit, or Tag group, your Document search will be part of a bigger query.
Click Document and select one of the following:
All of: Searches for items that match all criteria specified in the rule.
Any of: Searches for items that mention any criteria in the rule.
NOTE Setting the operator at this level helps you mentally set the framework of the query as you build it. As you add more rules and the complexity of the query increases, you can go back and change the operator at this level and any other.
Click Add Rule.
A rule is added to the Document group.
NOTE The Federated section of the Advanced Search dialog box is removed because it does not apply when you perform a message, attachment, or document search.
Click the Field list and select an option from the menu. For descriptions of each option, see Document Properties.
The rule updates to display the available options associated with the field you chose.
From the operator list, select an operator. The list of operators updates according to the field you chose—see Search Operators.
In the text field, enter the alphanumeric text, date, or size you want to search. If you are using a word list, see About Word Lists.
(Optional) Add more rules to the same group. Repeat this step until you have built your query.
(Optional) If there is an existing rule you want to copy, click Copy From, select a rule, and click Add Rule—see About Rules.
NOTE A rule must already exist somewhere in Advanced Search in order for you to copy it.
(Optional) Add another group to the group. Click Add Group and add one or more rules to it. Repeat this step to continue adding groups within groups to create nested queries. For each new group, set the operator (Any of/All of) in the upper-left corner—see About Groups.
New groups are created in different shades of gray.
(Optional) In the Message section, set the search parameters. For descriptions of each option, see Message Properties.
(Optional) In the Audit section, do the following:
Set the operator in the upper-left corner of the group.
Add a rule.
Select a field.
Select an operator.
In the text field, enter the alphanumeric text, date, or size you want to search. If you are using a word list, see About Word Lists.
(Optional) In the Tag section, repeat the previous step.
Click Search to execute the query.
The result is displayed in the Document view and the Advanced Search dialog box is closed.
How to clear search parameters
