Using Search Filters

IPRO Search offers multiple filters to let you quickly sort through data and find information. This is a useful way to start culling a large data set to make it more relevant and manageable in size. A search will be easier and take less time if you have a precise idea of who and what you are looking for.

Before starting a new search, it is a good practice to clear any previous searches. To do this, click Search > Clear Search.

How to Perform a Filter Search

  • In the Location view, deselect the Search Automatically option to prevent IPRO Search from initiating a search every time you make a selection. This will make it faster to select archives and people of interest.
  • Select the (archive) locations and people of interest to filter.
  • TIP
    If you need to search for a particular person of interest, click Search People of Interest and locate them in the Search People of Interest window.
  • Display the Filter view by clicking the arrow at the bottom of the Location view.
  • In the Filter view displays a list of filters. Additional filters may appear in your list depending on whether they have been defined or activated by your administrator. The number beside a filter indicates the percentage of items found in each component.
  • Select the filter(s) to use, check the relevant box(es)—see Filter View. If you have disabled automatic searching, click Search.
  • You can refine your search by selecting other filters. If you have disabled automatic searching, you must click Search. Repeat until you are satisfied with the results.
  • Examine each message to determine if it is relevant to your audit and if needed, tag it for later. You can also reorganize the column sorting, add or delete columns, page through the results, preview them, and add comments to help you during a search.