Message Tab
The Message tab lets you apply search criteria to archived messages. When you use more than one search criteria on the Message tab, the Boolean operator "AND" is applied. For example, if you specify the following:
Subject matches: doctor
Sender matches: Alex
Body matches: today
IPRO Search searches for messages containing the word “doctor” in the subject line, sent by a sender with the name “Alex” and with the word “today” appearing at least once in the message body. These searches are also enhanced by linguistic analysis algorithms—see About Natural Language Processing.
The Any Recipient Matches field searches for the specified recipient(s) in the To, CC, and BCC fields of messages. You can use the OR Boolean operator and parentheses within the Sender Matches and Any Recipient Matches fields to search for multiple recipient names. For example, if you enter the following in the Sender Matches field:
(Peter OR Paul OR John)
IPRO Search searches for messages with at least one of the three names appearing in the From field.
If you are conducting an advanced message search using the Sender Matches and/or Any Recipient Matches search criteria, enter the full name of the sender and/or recipient to avoid inaccurate or incomplete search results. For example, you should not type in “Alex” if you are searching for a sender named Alexander.
The Audit and Tags tabs are not available to End users.
Parameter |
Description |
Subject matches |
Lets you search for specific names or email addresses in the Subject field of an email message. The three match options lets you decide how precise or general your search results will be. In general, the Word Root Match option provides the widest pool of results and the Phrase Match option preserves word sequence. These two options are most useful for finding variations of words. The Exact Match option provides the most precise results. |
Word Root Match |
This option returns the widest pool of results. IPRO searches data indexed without punctuation or stop words and looks for different forms of all the words you search. A root word does not have a prefix in front of the word or a suffix at the end of the word. It is the primary lexical unit of a word and of a word family. It contains the most significant aspect of semantic content and cannot be reduced into smaller components. This type of search is not case sensitive, which means it does not matter if you use uppercase or lowercase letters. Word Root Match is useful when you do not know exactly what you are searching for but you know the words involved. In the following example, two root words are used in the search: employ and contract.
See About Natural Language Processing and About Natural Language Processing. |
Phrase Match |
This option preserves the sequence of words in a search and is not case sensitive. It is useful when you have a clear idea of the results you are looking for, yet still want to see possible word forms. There may be stop words between the search words.
|
Exact Match |
This option delivers search results that are exactly what you type in a search field. IPRO Search performs a literal search on indexed string fields and is case sensitive. IMPORTANT
Do not use quotation marks around search words unless what you are searching for is in quotation marks.
You can use a search operator such as a wild card to expand the search.
|
Sender matches |
Lets you search for specific names or email addresses in the From field of a message. Example: john or john@domain.com |
Any Recipient (To, CC, BCC) matches |
Lets you search for specific names or email addresses in the To, CC, and BC/BCC fields of a message. Example: john or john@domain.com |
Body contains |
Lets you search for specific content within the body of a message. |
Phrase Match |
This option preserves the sequence of words in a search and is not case sensitive. It is useful when you have a clear idea of the results you are looking for, yet still want to see possible word forms. There may be stop words between the search words.
|
Sent/Received date range |
Lets you search for messages sent during a specific date range. |
Date range |
Lets you search for messages that were received (by the mail server during) a specific date range. |
Tampered status |
Lets you search for messages that were either tampered with or not tampered with (modified post-archiving). Note that it may take a few moments for search results to appear. NOTE
This option is not available to End users. |
Item types |
Lets you search for specific items, namely mail, appointments, tasks, and notes. |
Personal subject matches |
When viewing a message in a GroupWise environment, you can assign a personal subject in the My Subject field of the Personalize tab. The Personal subject contains criteria that allows you to search for terms in the My Subject field. |
Category contains |
When viewing a message in a GroupWise environment, you can assign a Category (Follow-up, Info, Link, Low priority, and so on) to the message via the Personalize tab. The Category criterion allows you to search for the category type that appears in the Category field. |