About Email Retention
In today's business atmosphere, the volume and complexity of data is increasing exponentially—including email messages, documents, and more. Effectively managing this information is becoming paramount as industry regulations and its compliance are increasingly stringent.
By implementing a strategic corporate email and file retention policy and archiving program that incorporates clear rules, and effective archiving technology, your organization can enhance productivity, cut costs, and reduce and eliminate the likelihood of email-related litigation, regulatory investigations, security breaches, privacy violations, and other electronic disasters.
The following data retention workflow explains all key steps and roles:
- Compliance: Industry regulations and internal policies (information governance) require you to retain content for a minimum period of time. Companies that must comply with federal or state regulation are subject to periodic audits and investigations that may require them to produce emails. A company that is unable to comply with such requests can be deemed as non-compliant and become vulnerable to litigation and penalties.
- Minimize Risk: In the event of a pending litigation or security breach, your organization can reduce risk by permanently deleting old content that your company no longer needs to keep. Deletion is not the only way to address risk. Preserving critical records is another element of risk management.
- Information Sharing: Help your organization share effectively and in a more agile manner by ensuring your users work only with the most relevant and up-to-date content.